AI Acceptable Use Policy template
A 27-section starter policy you can tailor and put in front of your team this week. Plain English, no marketing list, no follow-up sequence.
Most UK SMBs have no AI policy. The wrong people will write it for you.
Most owners we speak to do not have a written AI policy. The team is using ChatGPT, Claude or Copilot anyway, sometimes paid for on a corporate card, sometimes on free personal accounts. Without a policy, the boundaries are whatever the most junior employee decides on a Wednesday morning.
This template is a starter. It covers the 27 questions a good AI policy needs to answer, written in plain English, in a Word document you can tailor for your business in an afternoon. Drop your company name in, pick the tools you want to authorise, and put it in front of the team.
It is not a finished legal document. We are not lawyers. If you operate under SRA, FCA, ICAEW or similar regulation, your compliance lead should review it before you sign anything off.
The 27 sections, at a glance
Plus Appendix A, a starter list of authorised AI software you can tick or strike through.
Ready when you are
Word document, plain English, no email required. If you would rather have us tailor it for you (or have a quick natter on whether you need one at all), we are happy to help.
Download the template (.docx)Want help shaping it for your business?
A 30-minute natter with Andy: we will help you pick which sections matter for your sector, what to authorise and what to ban, and how to roll it out without scaring the team.
Book a natter →